Specialist Information Management, Document Control

About BHP

At BHP, we support our people to grow, learn, develop their skills and reach, their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success!

About Potash

In 2021, BHP approved a CA$7.5 billion investment in Jansen Stage 1 in Saskatchewan, Canada, which is aligned with their strategy of growing exposure to future facing commodities in world-class assets. Potash opens a new front for growth and is an expandable resource that can support a century or more of operations. Potash provides BHP with greater diversification by commodity, country, and customer.

Purpose

Reporting to the Lead Project Information Management, the Specialist Information Management, Document Control is responsible for providing governance and guidance to the business' functional teams for Document Control in SmartPlant for Owner/Operators (SPO).

About the Role

• Extensive knowledge of document control processes and procedures
• Uses, stores, assesses, and processes deliverables, data/metadata in alignment with BHP Potash’s Information Management standards and requirements for document management, data quality management, integrity, and governance
• Regularly assesses and reports on data accuracy, completeness, and consistency, and recommends ways to improve data quality and integrity for both technical and non-technical information
• Validates legibility, file formats, numbering formats, revision numbers/statuses, titles, and other required metadata
• Understands engineering information (data and deliverables)
• Acts as a liaison between Engineering Procurement and Construction Management (EPCM) document control and BHP Potash to ensure coordination of distribution of deliverables and guidance on BHP Potash standards, processes, and procedures
• Provides training to users and stakeholders on BHP Potash’s standards, processes, and systems
• Provide feedback and ideas regarding ongoing and future development/improvement of tools and processes required to manage, control, and communicate deliverables and data within a program of major capital projects
• Determines the underlying cause of problems and evaluates multiple solutions to ensure a planned and structured approach to solving complex problems

Work Location

This role will primarily be based in Saskatoon, Saskatchewan. Hybrid working (flexible working arrangements, shared workstations, and a combination of office and work from home) is standard for BHP. 

About You

Pivotal Experiences for the role:

• 5+ years’ experience in Document Control 
• The successful candidate will be a self–starter who understands document control and provides outstanding customer service to internal/external clients with a minimum of supervision

Required:

• Able to perform complex document control duties demonstrating problem solving, collaboration and customer service skills in a proactive manner
• Able to adapt to situational change as necessary while maintaining BHP Potash’s practices
• Extensive knowledge of concurrent engineering protocols
• Good communication skills, both verbal and written
• Excellent organizational skills with meticulous attention to detail 
• Advanced computer literacy, in Microsoft Office, Electronic Document Management Systems (EDMS), and SharePoint
• Proven ability to work under pressure and in accordance with deadlines
• Relevant owner/operator or mining experience
• SmartPlant for Owner/Operators (SPO) experience a definite asset

Recommended:

• Degree or diploma in Technical, Business Administration, Records Management, Library and Information Studies, Archival Studies, or a related field with 5+ years of relevant work experience in document control and/or records management
• Owner/Operator experience preferred or Engineering Procurement and Construction Management (EPCM) experience in engineering, mining, or oil & gas
• Tertiary qualification in Information Systems, Computer Science or related discipline or an equivalent level of industry experience in a large enterprise environment

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

The application due date is March 2, 2023.

Supporting a Diverse Workforce

The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and unique BHP employee share program.

At BHP, we recognize that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.